Payroll Specialist
Work Location: San Jose, California 95131
Workplace type: Onsite
Job type: Full-Time
Posted: 05-20-2025
Salary: $75k - $80k USD / Annually
Email: Van@40hrs.us
Job Description
The Payroll & Benefits Specialist's primary duties will revolve around administering payroll and benefits within the People Operations and Culture department. This position will ensure data accuracy, balancing all transactions related to payroll and benefits, timely payroll processing, and managing various employee benefits programs.
Job Responsibilities
· Payroll Management: employee updates (pay rates, 401k, deductions), create payroll batch, reconcile payroll and validate reports (earnings types, taxes, deductions, 401(k) match), payroll approval process management, run off-cycle checks
· Validate data in HRIS/Payroll systems, identify discrepancies and errors, and reconcile variances to maintain data integrity
· Ensure proper deduction and funding of all employee and employer 401k contributions
· Payroll system subject matter expert: implementations, transfers, setting up modules, admin user accounts, setting up codes, tax settings
· State tax account management: new state account setup, payroll system management, account tracking, troubleshooting
· PTO balance tracking & supervisor notifications
· Review and audit W2’s
Job Requirements
· Bachelor's degree in human resource or payroll management and business administration is preferred.
· Minimum of 2 years of payroll and benefits experience.
· Excellent oral and written communication skills.
· Exceptional multi-tasking, organizational skills, strong attention to detail and accuracy.
· Strong interpersonal skills and ability to work with all levels of management
· 
Proficient in Microsoft Office using Excel, PowerPoint, and Word required.
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